How many people see your emails?
How much email do you send and receive each day at the office? You really don't think about it much, since you are busy pushing through the day. But you cannot avoid noticing the 200-300 emails that are sitting in your inbox when you return from a week long vacation. Do you ever wonder who sees your emails? Where do they float to? Who is monitoring them? Where are they archived? They are probably being monitored and archived. Why? Because archiving emails is required by law! Yes, you heard me right. It is required by law! Since December 1, 2006, the Federal Regulations on Civil Procedures (FRCP) mandates that companies must be prepared for electronic recovery, because it has the potential to be involved in litigation in the U.S. Federal Court System. That's why experts advise all workers to craft their emails and email responses very carefully, because during litigation, words can be twisted to mean many things, which may not have been the intent of the author. Most companies also have email surveillance or monitoring software that scans all electronic correspondence for buzz words and sentences that signal illegal activity, threats and unethical behavior. So you should not expect privacy with your emails. Given that fact, you may also want to consider minimizing the amount of personal opinions or gossip you place in print and avoid typing anything that you are not willing to repeat without having to be placed under oath. Don't get eaten by sharks! Yield to the side of caution. PM